General Statement of Policy, Duties & Responsibilities
1.1 Policy Statement
DS Counselling Training recognises and accepts its health and safety duties for providing a safe and healthy working environment (as far as is reasonably practicable) for all its workers (paid or volunteer) and other visitors to its premises under the Health and Safety at Work Act 1974, the Fire Precautions (Workplace) Regulations 1997, the Management of Health and Safety at Work Regulations 1999, other relevant legislation and common law duties of care.
Throughout this Statement, terms such as “staff”, “workers”, “employees”, include both paid and volunteer workers.
It is the policy of the Organisation to promote the health and safety of the learners, volunteers, staff and of all visitors to the Organisation’s premises (“the Premises”) and to that intent to:
· Take all reasonably practicable steps to safeguard the health, safety and welfare of all personnel on the premises;
· Provide adequate working conditions with proper facilities to safeguard the health and safety of personnel and to ensure that any work which is undertaken produces no unnecessary risk to health or safety;
· Encourage persons on the premises to co-operate with the Organisation in all safety matters, in the identification of hazards which may exist and in the reporting of any condition which may appear dangerous or unsatisfactory;
· Ensure the provision and maintenance of equipment and systems of work that are safe;
· Maintain safe arrangements for the use, handling, storage and transport of any articles;
· Provide sufficient information, instruction and supervision to enable everyone to avoid hazards and contribute to their own safety and health;
· Provide specific information, instruction, and supervision to personnel who have particular health and safety responsibilities (eg a person appointed as a Health and Safety Officer or Representative);
· Make, as reasonably practicable, safe arrangements for protection against any risk to health and safety of the general public or other persons that may arise for the Organisation’s activities;
· Make suitable and sufficient assessment of the risks to the health and safety of employees and of persons not in the employment of the Organisation arising out of or in connection with the Organisation’s activities;
· Make specific assessment of risks in respect of new or expectant mothers and young people under the age of eighteen;
· Provide information to other employers of any risks to which those employer’s workers on the Organisation’s premises may be exposed.
This policy statement and/or the procedures for its implementation may be altered at any time by the Organisation’s Directors. The statement and the procedures are to be reviewed in the (autumn) of each year by the Directors or by other persons appointed by them.
1.2 Statutory Duty of the Organisation
The Organisation will comply with its duty to ensure, as far as is reasonably practicable, the health, safety and welfare at work of its workers and of visitors to its premises and, in general, to:
· Make workplaces safe and without risks to health;
· Ensure any equipment is safe and that safe systems of work are set and followed;
· Ensure articles and equipment are moved, stored and used safely;
· Give volunteers/ workers the information, instruction and supervision necessary for their health and safety.
In particular, the Organisation will:
· Assess the risks to health and safety of its volunteers/workers;
· Make arrangements for implementing the health and safety measures identified as necessary by this assessment;
· Record the significant findings of the risk assessment and the arrangements for health and safety measures;
· Draw up a health and safety policy statement; including the health and safety organisation and arrangements in force, and bring it to the attention of its workers;
· Appoint someone competent to assist with health and safety responsibilities;
· Set up emergency procedures;
· Provide adequate First Aid facilities;
· Make sure that the workplace satisfies health, safety and welfare requirements, eg for ventilation, temperature, lighting and for sanitary, washing and rest facilities;
· Make sure that work equipment is suitable for its intended use as far as health and safety is concerned, and that it is properly maintained and used;
· Prevent or adequately control exposure to substances that may damage health;
· Take precautions against danger form flammable or explosive hazards, electrical equipment, noise or radiation;
· Avoid hazardous manual handling operations and, where they cannot be avoided, reduce the risk of injury;
· Ensure that appropriate safety signs are displayed and maintained;
· Report certain injuries, diseases and dangerous occurrences to the appropriate health and safety enforcing authority.
1.3 Statutory Duty of the Organisation’s Workers
Employees also have legal duties, and the Organisation confidently requests non-employed (voluntary) workers also to observe these. They include the following:
· To take reasonable care for their own health and safety, and that of other persons who may be affected by what they do or do not do;
· To co-operate with the Organisation on health and safety;
· To use work items provided by the Organisation correctly;
· Not to interfere with or misuse anything provided for health, safety and welfare purposes;
· To report at the earliest opportunity injuries, accidents or dangerous occurrences at work, including those involving the public and participants in activities organised by the Organisation;
· Health and Safety law applies not only to employees in the workplace, it also applies to organisations and people who occupy or use community buildings to which members of the public have access.
1.4 Policy for Visitors and Contractors
On arrival all visitors should be directed to the representative of the user/hirer of the building. This person is to take responsibility for the visitor(s) and assist in their evacuation from the building during an emergency or arrange help in the event of an accident.
On arrival, all visitors, must sign a record of the date and time of their arrival and, before leaving, should further record their time of departure.
Organisation of Health and Safety
2.1 Health and Safety Rules
All workers and learners must exercise ordinary care to avoid accidents in their activities at the premises and comply with the following general rules and with any further rules which the Organisation may publish from time to time.
Accident Forms and Book
The book must be kept in a locked drawer once completed.
Any injury suffered by a worker or visitor in the course of employment or otherwise on the Organisation’s premises, however slight, must be recorded, together with such other particulars as are required by statutory regulations, on an accident form maintained by the Organisation.
All personnel and learners must familiarise themselves with fire escape routes and procedures and follow the directions of the Organisation in relation to fire.
Equipment and Appliances
No equipment or appliance may be used other than as provided by or specifically authorised by or on behalf of the Organisation and any directions for the use of such must be followed precisely.
Corridors and doorways must be kept free of obstructions and properly lit.
Defective equipment, furniture and structures must be reported as such without delay.
Hygiene and Waste Disposal
Facilities for the disposal of waste materials must be kept in a clean and hygienic condition. Waste must be disposed of in an appropriate manner and in accordance with any special instructions relating to the material concerned.
When handling or preparing food there are specific hygiene requirements:
· Regularly wash hands before and during food preparation and especially after using the lavatory;
· Tell your Tutor of any skin, nose, throat, or bowel problem;
· Ensure cuts or sores are covered with correct waterproof dressings;
· Keep yourself clean and wear clean clothing;
· Remember that smoking in a food room is illegal;
· Never cough or sneeze over food;
· Clean as you go. Keep all equipment and surfaces clean;
· Prepare raw and cooked food in separate areas. Keep perishable food covered and either refrigerated (less than 8”C) or piping hot (above 63”C);
· Ensure waste food is disposed of properly. Keep the lid on rubbish bin and wash your hands after putting waste in it;
· Avoid handling food as far as possible;
· Tell you’re Tutor of any defects or concerns regarding the facilities – eg uncleanness, refrigeration malfunction, and cracked food preparation surfaces.
Alcohol, Drugs and Tobacco
Smoking within the premises and the use of Drugs (except under medical supervision) on the premises are prohibited at all times. The use of intoxicants (alcohol) is strictly prohibited during working/course hours, and no employee/volunteer or student may undertake his/her duties if under the influence of alcohol or drugs (except under medical supervision)